How Tutor in the Loop collects, uses, and protects information about tutors who apply to list with us, visitors to our directory, and workshop and Flow Room participants.
Tutor in the Loop ("TITL," "we," "us," or "our") is an Illinois limited liability company. We build and host profile pages for independent tutors, publish a searchable directory of those tutors at tutorintheloop.com, and run online group workshops and a free weekly focus session called the Flow Room.
Tutors listed on TITL are independent. They are not our employees or contractors. When you click a tutor's booking link, website, or social link, you leave our site and go to a service the tutor chose, such as Calendly, Cal.com, Google Calendar, Zoom, or a payment app. Scheduling, payments, messages, and sessions happen there and between you and the tutor. We don't receive that information, and it's governed by the tutor's own practices and those services' privacy policies, not this one.
Temporary exception: for now, a few of our founding tutors take bookings through Tutor in the Loop's scheduling account on Cal.com. Their profile pages say so. When you book one of those tutors, Cal.com and TITL receive the details you enter, such as your name, email address, chosen time, and any notes, and we pass them to the tutor so they can hold the session. We use that information only to schedule and confirm the booking. Payment and the session itself are still arranged directly between you and the tutor. This section will be removed once those tutors move to their own booking links.
From tutors who apply to list with us:
From families and other visitors:
From workshop participants: registration happens on Eventbrite. Eventbrite shares registrants' names and email addresses with us so we can send the video call link and class details.
From Flow Room participants (adults 18+):
Technical information: when you visit our site, our hosting provider and Google Analytics collect standard information such as your IP address, device and browser type, approximate location, the pages you visit (including any search filters shown in the page address), and how you arrived at the site.
We use information to review tutor applications and decide whether to list a tutor; build, publish, and update tutor pages; run the tutor directory; manage tutor subscriptions; send workshop and Flow Room details and reminders; answer questions and support requests; understand how the site is used so we can improve it; keep the site secure and prevent abuse; and meet legal, tax, and accounting obligations.
If you're a tutor and we approve your application, the profile information you send us for your page is published publicly on tutorintheloop.com and in our directory, and can be seen, shared, and indexed by search engines. That includes your name, photo, bio, credentials, subjects, grade levels, rates, location (if you give one), and booking and social links. We don't publish your email address, phone number, billing details, application notes, or private messages unless you ask us to. If we decline your application, nothing you sent us is published. You can ask us to change or remove anything on your page at any time.
We don't sell personal information, and we don't share it for targeted advertising. We share information only:
We rely on these third-party services, each of which handles information under its own privacy policy:
Our directory and tutor applications are meant for adults, such as parents, guardians, adult learners, and tutors. We don't knowingly collect personal information from children under 13. If you believe a child under 13 has sent us personal information, contact us and we'll delete it. Information a family shares directly with a tutor is handled by that tutor, not by TITL.
Our workshops are live online classes. We don't record workshop sessions. We use registrants' contact information only to run the workshop, send class details, and answer questions.
The Flow Room is a free weekly Zoom focus session for adults 18 and older. It is not intended for children, and we do not knowingly collect information from anyone under 18 through the Flow Room sign-up.
We use Google Analytics, which sets cookies to help us understand how visitors use the site, such as which pages are popular and how people find us. You can block or delete cookies in your browser settings, or use Google's Analytics opt-out browser add-on. The site works the same either way.
We keep information only as long as reasonably necessary for the purposes in this policy. If we decline a tutor's application, or when a tutor's listing ends, we delete their application and profile information within a reasonable time, and take any published page down, except records we must keep for tax, accounting, or legal reasons. Flow Room and workshop contact information is kept until you unsubscribe or ask us to delete it.
You can contact us at any time to:
Depending on where you live, you may have additional rights under your state's privacy law. We'll honor the rights that apply to you. Email tutorintheloop@gmail.com and we'll respond within a reasonable time.
We use reasonable administrative, technical, and organizational safeguards to protect personal information. No website or online service is completely secure, though. If we learn of a security incident affecting your information, we'll investigate and provide any notifications required by law.
We may update this Privacy Policy from time to time. The revised version will show its effective date at the top of this page. If we make a significant change, such as starting to show advertising on the site, we'll update this policy before the change takes effect.
Tutor in the Loop
Email: tutorintheloop@gmail.com
Phone: (224) 269-0956